Intranet Refresh Project

Project Overview

AccessSheridan is Sheridan's internal student and staff information web portal. This project will deliver a new portal environment to replace the legacy solution currently in place.

Presently, AccessSheridan is little more than a secured web page with a long list of links to multiple external systems. It offers little in the way of personalization and does not provide users with up-front content that is tailored to their needs/interests. Further, our current portal infrastructure is based on an old and deprecated software platform and many of the custom applications written for the environment have not been updated or maintained in many years.

The project team is looking to replace our legacy environment with a new solution that:

• provides users with content and tools that are timely, appropriate and engaging
• provides well thought out site structure and simple navigation that is meaningful, predictable and consistent
• is highly personalized and customizable by the end user
• provides integrations with external systems
• is part of a pervasive single sign-on solution
• Is accessible from a variety of devices
• provides stakeholders the ability to manage content directly without IT support

Latest Project News

July 2015

• the team is currently in the vendor selection phase of the project
  
  
• the RFI phase is completed and the team has collected a lot of information from the vendor's responses to the RFI
  
  
• a sub working group is engaged in using the insights from the RFI process for creating questions for the RFP
  
  
• two more sub working groups have been formed to look at governance of the intranet and the front end user design/workflow aspects of the new portal

June 2015

• The project's core team members are evaluating RFI responses. A subset of the team are reviewing the questions from the RFI to prepare for the RFP document
  
  
• A subset of the team are investigating screen designs to be added to the RFP phase

Project Team Members

Project Sponsors

• Bruce Smith (Associate Vice President, IT)
• Christine Szustaczek (Advancement & External Relations)

Project Lead

• Lee Chiang (Information Technology, PMO)

Core Team Members

• Victoria Bomben Advancement & External Relations)
• Lorraine Elliott (Pilon School of Business)
• Michael Evans (Centre for Teaching & Learning)
• Jennifer Hance (Library Services)
• Desmond Irvine (Information Technology, Director, Information Security)
• Charlene Kawazoye (Pilon School of Business)
• Keiko Kataoka (Advancement & External Relations)
• Carla Lewis (Information Technology, PMO)
• Bryan MacFarlane (Office of the Registrar)
• Kevin McDermott (Information Technology)
• Ryan Piper (Human Resources)
• Matt Rempel (Student Services)
• Margaret Sanderson (Human Resources)
• Christine Szustaczek (Advancement & External Relations)
• Chris Berwick (Student Union)

Technical Team Members

• Pat Burns (Information Technology, ESS)
• Desmond Irvine (Information Technology, Acting CIO)
• Kevin McDermott (Information Technology, CSG)