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Best Practices for Online Meetings

[updated March 17, 2020] The information below are some recommended practices for getting the most out of your online meetings when working remotely.

Check your background

Dedicate a space in your home that’s ergonomic, comfortable and productive. Avoid or remove any clutter in the background that can distract others in a meeting. Try facing a window for natural light, or have a lamp nearby, so your team can clearly see you on video.

Minimize meeting distractions

Some background noise is inevitable in our homes. Even with doors closed, the best way to keep noises from distracting others on the call is by putting yourself on mute when you’re not talking. If you need to – ask for a moment to address the source of the noise so that you can keep their focus on you.

Get headset up for success!

Being on mute still won’t stop noises from your own surroundings distracting you. Investing in noise cancelling headphones or a headset is a great way for you to keep focused on the task at hand. Below are some recommended headsets:

Use your video

In person, people are automatically engaged as they can see your reactions. Sharing video can be intimidating at first, but your team will soon get used to sharing video in engaging, interactive remote discussions. Be brave and turn on video in every meeting.

Video provides indelible records It can be difficult to record every word said on a conference call, even when meeting participants take scrupulous notes. There’s no such gaps or oversights when using the recording feature on a video call. The preservation of video is a huge advantage to communication. Records-keeping processes are substantially improved and videos can provide reference for future users. For example, a video recording of a sales demo can be archived for training purposes. Besides helping provide ironclad history of instructions or strategy, video can also help with business continuity.

Sharing is caring

Maintaining attention in a virtual meeting is no different than in person. Sharing your screen or presentation and using annotation on your content helps remote participants stay engaged and follow your points.