[updated October 12, 2021] Microsoft 365 products and services are continuously being improved and updated. This page provides an overview of the latest, noteworthy product features.
Visit the links below for more details about using Teams.
Several video tutorials regarding MS Teams are available from LinkedIn Learning. Follow the instructions below to access the courses:
Microsoft Bookings is getting a new experience and users can start accessing the preview with a toggle on the top right that says Try the new Bookings. Once this toggle is turned on, users can see and try the new experience.
This release will allow users to share Microsoft Lists using the same sharing links that you have been using for files and folders in OneDrive and SharePoint Online.
You’ll now be able to “mention” people you work with while adding a new comment to a list Item. This will help people share and collaborate on list items.
Modern comments provides a consistent commenting experience across Word and PowerPoint. Users can respond to comments directly from an email notification. The new design provides a focused view of comments as well as an optional all comments view via the Comments pane.
The "Shared with" list of people will give you an at-a glance view of everyone you’ve given access to a file. This change should make it easier to know who has access and how many people have access to your files.
Clicking on the "Shared With" list will lead you to the Manage Access view. Sending a file via the Share Dialog should also return a visual confirmation of who you've just sent it to.
This new feature release will allow users to open Word Documents and text files into the Immersive Reader directly from the OneDrive Online menu.
Outlook for iOS and Android now supports the ability to pin conversations and view pinned conversations. Users can pin or unpin conversations either through swipe actions in the message list or through mail actions by tapping in the top right corner of the reading pane.
This feature will allow users to edit modern SharePoint pages or news posts within Teams experience. Users can now pin a Page or News Post to a Teams channel and make edits without leaving Teams.
The Microsoft Immersive Reader, currently built into Word, OneNote, Outlook, Teams and other Microsoft apps, is now available for SharePoint pages and news posts. Immersive Reader features everything from a Read Aloud function and grammar options to adjustable reading and text preferences.
This feature will allow users to create Tasks from Teams chats or channel posts and enable them to identify tasks that arise naturally in Teams.
This new release will allow users to use a virtual laser pointer and make annotations when presenting through PowerPoint Live in Teams. PowerPoint Live allows users to highlight and markup presentation materials so the audience can easily follow along. This is rolling out on Microsoft Teams desktop, web and Mac.
The Viva Insights app in Teams will introduce a curated set of guided meditations and focus music from Headspace to enable users to disconnect from work in the evening, relax their mind before a big meeting, or find focus before starting an important project.
A Headspace meditation to mindfully wrap up the day will also be integrated into the virtual commute. In just a few minutes a day, meditation and mindfulness with Headspace can help users lower stress, increase focus and ease teamwork.
Chat has become a lively space for conversation and idea-sharing and offers an option for people to participate in the discussion without having to jump in verbally. But it can be challenging to pay attention to video feeds, presentations, and chats all at the same time. With chat bubbles, meeting participants can follow chat on the main screen of a meeting. This is on by default but users have the option to hide Chat Bubbles during a meeting.
This new feature allows users to specify a file opening preference for Word, Excel, and PowerPoint files that are shared in Teams. Users can select from Teams, Desktop app, or Browser.
Meeting participants tend to be more focused and have a better experience when they see a presenter along with a presentation. An interactive presenter also helps guide an audience along with visual cues while reducing information overload.
New Standout, Side-by-side, and Reporter, Presenter Modes in Teams put you alongside your Teams Meeting presentation, giving meeting attendees a more engaging and focused meeting experience. Learn more about Presenter Mode.
This new feature introduces Correct Answer choices to Polls within Teams. This update makes poll creation fluid, giving presenters greater control of their meeting experience.
Within the desktop app in-meeting experience, organizers can choose to lock their meetings to prevent subsequent unwanted join attempts. Users attempting to join a locked meeting from web, desktop, mobile, and other devices will not be able to do so.
Meeting organizers and presenters can now lower all raised hands during a Teams Meeting.
Clicking the "Present in Teams" button under the “Slide Show” tab in PowerPoint on will be the only step you need to take to present your PowerPoint to a Teams Meeting.
Mac users can now choose their preferred means of Teams notifications delivery, either via the Teams built-in notification system or via their native macOS notification system.
This release of Multiple spotlights in Teams meetings will allow organizers and presenters to spotlight up to 7 participants simultaneously for everyone to see during Teams meetings.
This new slide translation feature in the Teams desktop app will enable all meeting attendees to translate presentation content, presented via PowerPoint Live in a Teams meeting, into a language of their choice while in private view.
The meeting registration feature in Microsoft Teams allows meeting organizers to easily create a custom web-based meeting registration page that can be used to:
See How to Set-up a Teams Meeting with Registration for complete details.
Additional info is also available on on the Microsoft website. See Schedule a Teams meeting with registration support.
From the search box in the participants roster, users can now search for meeting participants. They can also to search for participants outside the meeting and request them to join the meeting.
The user interface for the in-meeting ‘Share’ feature in Microsoft Teams has been redesigned to help presenters find their desired content more quickly and easily.
By default, meeting attendees can turn their camera and mic on during a meeting. But there are three ways in which a meeting organizer or presenter can modify these settings.
Quickly create tasks right from any Microsoft Teams chat or channel conversation without having to switch apps or windows. Select a Teams message and choose More options > More actions > Create Task. You can now track your task in the Tasks app in Teams.
Outlook for Windows users will be prompted to set meeting options when organizing Teams meetings for 40 or more participants.
You can now use navigational buttons or hotkeys to navigate back to places in Teams that you have been recently using the History Menu.
Users with MacBooks that have Touch Bars can now access Teams meeting controls including: Show Participants; Show Conversation; Raise Hand; Toggle Video; Mute/Unmute Audio; Share Content; or Leave the meeting.
Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real time, and is available during and after the meeting.
When you need to create an impromptu meeting and don't want the hassle of inviting each person to the meeting, copy the Meet Now meeting link and share it with your meeting invitees.
Guest access allows teams in Sheridan to collaborate with people outside of the organization by granting them access to existing teams and channels in Teams. Anyone with a business or consumer email account, such as Outlook or Gmail, can participate as a guest in Teams with full access to team chats, meetings, and files.
See Teams Channel Calendar App Makes Channel Meetings Easier to Access for more info.
Team members can now use the SharePoint tab experience to pin any page, news, list or document library as a separate tab in their Teams channel.
Live Captions display the text version of the audio in the call. This can be enabled via the control bar within the Call window.
Meeting organizers can now turn off the chat functionality during a meeting, which is turned on by default.
Breakout rooms allow meeting organizers to divide and move meeting participants into smaller private meetings to facilitate activities such as discussions and brainstorming sessions.
No additional installations are required to start using the Breakout Rooms in Teams. Please note the following:
All staff, faculty, and students* who have been assigned a Microsoft Teams license.
*Only approved students in FAST and FAAD that are participating in the M365 Virtual Classroom Pilot Project have been assigned a Microsoft Teams license at Sheridan.
You can create up to 50 breakout rooms.
No. Unfortunately at this time that option is not available to the meeting participants. The meeting organizer can only automatically assign or manually assign which rooms participants will go into.
Yes, as the meeting organizer you can view all participants in all rooms and then reassign any individuals into other rooms.
Yes, the meeting organizer has the option to manually assign any meeting participants to a breakout room.
The Tasks app in Microsoft Teams brings together your individual tasks from To Do and Outlook with your team tasks from Planner so you can more efficiently cross them off your lists.
Keep important information easily accessible and top of mind. Users can pin any message in a channel to the channel information pane for all members of the channel to see.
A new feature added to Microsoft 365 brings a consistent file sharing experience across services like OneDrive, SharePoint, Outlook, and now Teams.
When your mic is turned on in a Teams meeting or call, background noise around you can distract others. Teams now offers three levels of noise suppression to help keep meeting participants focused.
This feature gives meeting organizers the ability to mute one to many meeting participants while removing the muted participants' ability to unmute themselves.
Meeting presenters now have the ability to lock on to an individual video feed for all attendees to see during a Teams meeting. Once selected, the individual identified as the spotlight will be the main video shown to all participants.
The Tasks app in MS Teams brings together your individual tasks from To Do and Outlook with your team tasks from Planner so you can more efficiently cross them off your lists. More details are available from Microsoft’s Teams support pages via the links below:
Suggested Replies functionality offers an option of three different responses for a user to choose from for select messages. Users can quickly reply to a given message by tapping on one of the suggested replies.
Improvements have been made to the browser-based meetings experience for those who join meetings with the Safari browser. Users can now use their device to speak and listen and will no longer be required to dial into the meeting for audio. As was the case previously, participants can still view meeting content being shared in the browser.
Once enabled, only the organizer will be able to join the meeting directly. Everyone else, including people from within the same organization, will be sent to the lobby. Learn more
Multi-window experiences have come to Teams meetings and calling. Users now have the ability to pop out meetings and calls into separate windows to help them optimize their workflow. Learn more
To make collaborating on Visio diagrams within Teams an even better experience, Visio as a tab helps you easily access and manage the Visio files you need or interact with the most, allowing team members to access services and content in a dedicated space within a channel or a chat. Learn more
To help customers meet rapidly changing communication and meeting needs, Microsoft has increased the maximum number of participants allowed in a Teams meeting from 250 to 300. Learn more
Find information faster with contextual search in Microsoft Teams. Users now have the ability to search for content in a specific channel or chat by pressing CTRL + F. Search results will only contain messages and files found in the selected chat or channel.
You Teams profile picture appears at top-right corner of the Teams app is also shared throughout all Office 365 services like Outlook, OneDrive, and SharePoint Online. Users now have the ability to upload a profile picture directly from Teams, among the other methods noted previously. Learn more about adding a profile image
This new feature allows muted meeting attendees to indicate that they wish to speak by toggling the hand icon in the meeting control bar. When a meeting participant has raised their hand, an icon will appear next to their name in the roster view as well as their profile picture or video on the main meeting stage.
This new experience is optimized for attendees who have enabled video; audio-only participants are listed below the meeting stage. The new layout logic considers user bandwidth to provide the highest quality audio/video experience for your meetings.
Guest access allows teams in Sheridan to collaborate with people outside of the organization by granting them access to existing teams and channels in Teams. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can participate as a guest in Teams with full access to team chats, meetings, and files. Learn more