sheridan
IT Services
Voice, Video & Collaboration Tools

Schedule a Conference

While I.T. will make every attempt to accommodate your conference request, you should know that your request is subject to the availability of conferencing equipment and/or facilities. Please read the info below prior to booking conference facilities.

Please Read! Important Details About Booking Your Conference

Allow at least 20 minutes for Video Cart Set-up.

  • Plan to allow at least 20 minutes for IT staff to setup and test the conference equipment. (e.g. if you book the equipment to arrive at 1 p.m. do not expect your conference to start until 1:20 p.m.)

You are booking conferencing equipment only.

  • It is your responsibility to book the room(s) where the conferencing equipment will be delivered and set-up.

Ensure that your room is booked for a duration long enough to accommodate your video conference.

  • For example, if you are planning on scheduling a 1 hour video conference, you should book the room for a duration of at least 80 minutes – 20 minute setup time plus 60 minutes for your conference.

Video carts cannot be delivered to the following campus locations due to accessibility issues:

  • Davis: classroom portables
  • Trafalgar: D200; E106; B125; S235; S242

Need Your Request Expedited? Book Your Conference Over the Phone.

  • For immediate service, call the IT Service Desk at extension 2150 between 8 a.m. and 5 p.m., Monday - Friday. You will be asked to provide the information as indicated on the form below.


Conference Request Form

Complete the form below and click the submit button. You will receive email confirmation of your conference booking within one business day. The email confirmation will include the conference ID and password that will be required by all participants to connect to your conference.

First Name A value is required.
Last Name A value is required.
Department/Academic School Please select a valid item. Please select an item.
email A value is required. Invalid format.
Sheridan phone extension A value is required. Invalid format - enter numbers only. A Sheridan phone extension has at least 4 digits.Sheridan phone extensions have a maximum of 5 digits.
What type of conference
would you like to book?
only (teleconference)
(teleconference & video cart)
Please make a selection
Total number of devices
connecting to your conference
What does this mean?
A value is required.Invalid format.
Conference Name A value is required.
Conference Date
(yyyy-mm-dd)
Start Time Please select a valid item.Please select an item. Please select a valid item.Please select an item. Please select a valid item.Please select an item.
End Time Please select a valid item.Please select an item. Please select a valid item.Please select an item. Please select a valid item.Please select an item.
Select the campus(es) where conference facilities are required


Choose at least one campus location.

Comments/special instructions
   
This is the actual number of devices, including your own, that will be connecting to your conference. This includes telephones and other video carts. For instance, if you are hosting a video conference that will be accessed by another video cart at a remote location, and by three other users via telephone, the number of connected devices would be five – four devices plus your own.